If you are considering Dynamics GP or already own GP, you may want to be aware of the many benefits of the Purchase Order Processing (POP) module. Newcomers to Microsoft Dynamics GP will have access to POP when they purchase the Starter Pack and existing GP customers will acquire it when they upgrade to GP2013.
Purchase Order Processing (POP) allows for a more automated system to manage PO’s which in turn reduces the time spent on the process. You can enter Standard, Drop-ship and Blanket purchase orders for items which can be inventory items, “service” items that do not track inventory, or a one-time-only non-inventory item. You can automate your purchase order processing approval process by using GP POP approvals. Each buyer can approve PO’s for themselves up to a specified currency value, and route your PO to your manager for approval if a PO is over your limit.
You can establish long-term contracts with vendors simply by using blanket purchase orders to record and track extended purchases. And if you should find the need, you can have required dates for each line item varied on a purchase order. You can establish alerts that help to keep employees from issuing any invalid purchase orders. PO’s can be directly emailed to the vendor using a vendor email address that has been stored.
Some of the other helpful functionality that POP allows for is being able to enter and post shipment receipts, in-transit inventory receipts and invoice receipts in batches or on an individual basis. Matching shipments to invoices allows for a higher degree of accuracy where costs are assigned to items received into inventory are concerned. If it should become necessary, you can change the status of or the individual line items. Setting can allow for over-receipt of item up to a specific setting and automatic canceling of shortages within a certain amount, perfect for purchasing items that do not have a set quantity per unit such as buying resin by the pound or food items like lobster.
One other helpful benefit we have not mentioned is purchase order tracking. You can determine tracking of open purchase order and receiving documents or historical purchase order and receiving documents. This can be done by order number, item number or date. Mapping can also be done to PO line numbers automatically to expedite purchase orders.
There are even more new features to explore with the release of GP2013. Learn about them on this video link that explains prepayments on PO’s, PO tolerance, tracking serial numbers and preventing PO closes.
There will be some set-up and implementation involved in getting your purchase order processing functionality up and running. You will also want to allow for some training time to get familiar with the best ways to use your POP.
Contact us at http://www.softsolgrp.com/services/ to learn more about this beneficial GP functionality.
About Software Solutions Group Inc
Software Solutions Group, Inc. is a Microsoft Dynamics Partner with over 15 years of experience in GP, SL and CRM. Visit us at www.softsolgrp.com to learn more about us and how we can help you get the most out of your financial management and customer relationship management software.
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